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Terms of Reference

 

1. PRESIDENT

  1. The President is the titular head of The League.
  2. The President supports and represents The League at high-level functions as deemed appropriate by The Executive Committee.
  3. He / she should be available and prepared to chair the Annual General Meeting of The League in the absence of The Chairman.
  4. Nominations for this Honorary position are made only by The Executive Committee.

2. CHAIRMAN

  1. The Chairman is vested with the authority of The Executive Committee to act on its behalf whenever necessary, in consultation with members of The Executive Committee, as may from time to time be appropriate, thus using “Chairman’s Action”.
  2. The Chairman has the responsibility of interpreting and ensuring the implementation of the policy laid down by The Executive Committee.
  3. He / she shall chair all meetings of The Executive Committee and all General Meetings.
  4. He / she is responsible for the timely production of The League Directory.
  5. He / she is also responsible for:
    1. Preparing and presenting the Annual Report at every Annual General Meeting of The League.
    2. Preparing and distributing the Official League Entry Form each season.
  6. The Chairman is authorised to act as a co-signatory on The League bank account.

3. GENERAL SECRETARY

  1. The General Secretary is responsible for the general administration of The League which includes:
    1. Dealing with external enquiries and acting as the communications link between The League and other organisations.
    2. Disseminating information received from the National Association to other members of The Executive Committee.
    3. Relaying decisions of The Executive Committee to Members, as deemed appropriate by The Executive Committee.
    4. To liaise with The Chairman and other members of The Executive Committee in between meetings of The Executive Committee to ensure the smooth and efficient running of The League.
  2. The General Secretary is also responsible for:
    1. Convening meetings of The Executive Committee and keeping accurate minutes of the business transacted.
    2. Convening General Meetings and Open Forums of The League and keeping accurate minutes of the business transacted.
    3. Maintaining “The Members Register”.
  3. If the position of a Divisional Secretary is not filled at the General Meeting, the General Secretary may make recommendations as deemed appropriate to The Executive Committee to ensure that the work of the Divisional Secretaries is adequately undertaken.
  4. The General Secretary is authorised to act as a co-signatory on The League bank account.

4. TREASURER

  1. The Treasurer is responsible for the day-to-day financial administration of The League which includes:
    1. Controlling the finances of The League.
    2. Ensuring the safe-keeping of funds.
    3. Monitoring, verifying and paying expenses to Members of The Executive Committee as appropriate.
    4. Keeping accurate records and documents of all financial transactions.
    5. Ensuring that Member Clubs’ Goodwill balances are kept in credit.
    6. The management of the national affiliation and registration scheme for the Middlesex Basketball League and the League’s own internal Licensing Scheme. This function may be delegated at his/her discretion.
  2. The Treasurer is also responsible for:
    1. Preparing and presenting a Statement of Financial Affairs at every meeting of The Executive Committee.
    2. Preparing and presenting a Statement of Financial Affairs at every Annual General Meeting of The League.
    3. Making a recommendation to The Executive Committee regarding the appointment of an auditor for the League’s financial affairs.
    4. Arranging an audit of The League’s financial affairs.
  3. The Treasurer is authorised to act as a co-signatory on The League bank account.

5. TECHNICAL DEVELOPMENT OFFICER

  1. The Technical Development Officer is responsible for the day-to-day development and excellence of referees and table officials within The League which includes:
    1. Establishing the League Referees’ and Table Officials’ Panels at the start of the playing season.
    2. Making recommendations to The Executive Committee for removal of Member(s) from the Referees Panel and Table Officials’ Panel.
    3. Making initial appointments of referees for all scheduled League and Cup matches.
    4. Revising appointments where necessary.
    5. Arranging and staffing referees and table officials courses as deemed appropriate by The Executive Committee.
    6. Establishing and monitoring methods for assessing the performance and improvement of referees, table officials and clubs, including the provision of regular feedback.
    7. Producing regular performance tables arising from 5.1.6 above.
    8. Making recommendations to The Executive Committee as necessary to improve the overall standards of referees and table officials within The League.
  2. The Technical Development Officer is also responsible for:
    1. Preparing and undertaking an annual survey of Club officials and referees regarding the running of the League and new developments within The League.
    2. Preparing and presenting a Technical Development Report at every meeting of The Executive Committee.
    3. Preparing and presenting a Technical Development Report at every Annual General Meeting of The League.

6. JUNIOR DEVELOPMENT OFFICER

  1. The Junior Development Officer is responsible for the day-to-day development and excellence of all players within The League under the age of 17 which includes:
    1. Arranging and staffing player improvement courses and camps as deemed appropriate by The Executive Committee.
    2. Arranging junior tournaments as deemed appropriate by The Executive Committee.
    3. Liaising with schools, local authorities and other organisations to promote and develop junior basketball with a view to ultimately establishing a cadet or junior league in the future.
    4. Chairing and convening meetings of a Junior Development Sub-Committee (if deemed appropriate by The Executive Committee) and keeping accurate minutes of the business transacted.
    5. Preparing and presenting a Junior Development Report at every meeting of The Executive Committee.
    6. Preparing a Junior Development Report for inclusion in the Annual Report.
    7. Establishing and monitoring methods for assessing the development and improvement of the quality and quantity of junior players within the League.

 

7. CHAIR, DISCIPLINARY SUB-COMMITTEE

  1. The Chair Disciplinary Sub-Committee is responsible for the administration of the League’s Disciplinary policy and procedures, which includes:
    1. Establishing a Panel at the start of each playing season from which the Disciplinary Sub-Committee can be appointed as appropriate.
    2. Convening and chairing each meeting of the Disciplinary Sub-Committee. The chair shall only exercise his/her vote in the event that a decision cannot be reached by other Sub-Committee members.
    3. Advising Team Secretaries of the date of Disciplinary meetings at which matters involving their Team or players will be considered.
    4. Ensuring that disciplinary matters are dealt with quickly and fairly and that decisions and penalties are in line with MBL practice and policy.
    5. Advising Team Secretaries of disciplinary action involving their Team or players within 48 hours of the Disciplinary Meeting at which such decisions were made, together with the League’s Appeals Procedures.

 

Last revised: June 1998


 

    1. Preparing and presenting a Discipline Report, when appropriate, at meetings of the Executive Committee.
    2. Preparing a Disciplinary Report for inclusion in the Annual Report.